Trello

Overview

Trello is a visual collaboration tool that uses boards, lists, and cards to help teams organize and prioritize projects. Based on the Kanban methodology, Trello provides a flexible, easy-to-use platform for managing work across diverse use cases from personal productivity to team collaboration.

Core Features

• Boards, lists, and cards - Visual layout for organizing tasks and projects
• Drag-and-drop interface - Intuitive task movement between workflow stages
• Multiple views - Timeline, Calendar, Table, Map views for different perspectives
• Labels and tags - Color-coded organization and priority marking
• Custom fields - Add metadata like time estimates, priority levels, or status
• Attachments - Add files, links, and documents to cards
• Comments and collaboration - Team communication within cards
• Checklists - Break down tasks into smaller sub-items
• Due dates - Set deadlines and track completion

Time Management Capabilities

• Calendar sync - Integrate with calendar apps to allocate focused time
• Time estimates - Add custom fields showing ideal time allocation for tasks
• Priority visualization - Use labels and custom fields to highlight high-priority, time-sensitive work
• Process tracking - Monitor how tasks progress through workflow stages

Time Tracking Limitation

Trello does NOT have built-in time tracking features. However, numerous Power-Ups and third-party integrations add comprehensive time tracking:

Popular Time Tracking Integrations:

• Everhour - Native time tracking with billing and budgets
• Planyway - Advanced planning with time tracking
• TMetric - Timer integration for Trello cards
• Clockify - Free time tracking Power-Up
• Toggl Track - One-click time tracking from cards

Power-Ups

Trello's extensibility through Power-Ups allows teams to add:

• Time tracking and reporting
• Gantt charts and timelines
• Automation rules
• Advanced reporting
• Integration with 100+ tools

Use Cases

• Agile software development (Kanban boards)
• Content calendar management
• Product roadmap planning
• Event planning and coordination
• Personal task management
• Team project collaboration

Pricing

• Free: Unlimited cards and up to 10 boards per Workspace
• Standard: $5/user/month - Unlimited boards, advanced checklists, custom fields
• Premium: $10/user/month - Calendar, Timeline, and Table views, admin controls
• Enterprise: $17.50/user/month - Organization-wide permissions, security features

Best For

• Teams wanting visual, flexible project organization
• Agile teams using Kanban methodology
• Creative teams managing workflows
• Individuals organizing personal projects
• Teams prioritizing simplicity and ease of use

Trello excels as a visual project organizer and collaboration platform. While it lacks native time tracking, its extensive integration ecosystem provides comprehensive time management capabilities when paired with dedicated time tracking Power-Ups.